Compensation and Nomination Committee Charter Guidelines
As of August 27, 2020
The role of the Governance, Compensation and Nominating Committee (the “Committee”) of Aemetis, Inc. (the “Company”) is to assist the Board of Directors (the “Board”) of the Company by:
- Recommending to the Board corporate governance guidelines applicable to the Company.
- Identifying, reviewing, and evaluating individuals qualified to become members of the Board.
- Reviewing and recommending the nomination of Board members.
- Setting the compensation of the Named Executive Officers and performing other compensation oversight.
- Advising the Board on other governance trends.
- Assisting the Board with other related tasks, as assigned from time to time.
- The Committee shall consist of at least two directors, each of whom is to be free of any relationship that, in the opinion of the Board, would interfere with his or her exercise of independent judgment. Committee members shall meet the independence requirements of all applicable laws and regulations, including the rules of the stock exchange on which the Company’s common stock is listed, if any.
- Committee members shall be generally acquainted with corporate governance and compensation issues and have experience in one or more of the areas of the Committee’s responsibilities.
- The members of the Committee, including the chairperson of the Committee, shall be appointed annually by the Board. Members may be removed or replaced by the Board at any time, but shall otherwise serve until their successor has been named.
- The Committee shall meet at least once a year in January or February at the call of the Chair. Additional meetings may occur as any members of the Committee requests or its Chair deems advisable.
- The Committee shall be governed by the same rules regarding meetings (including meetings by conference telephone or similar communications equipment), action without meetings, notice, waiver of notice, and quorum and voting requirements as are applicable to the Board.
- The Committee is authorized and empowered to adopt its own rules of procedure not inconsistent with (a) any provision of this Charter, (b) any provision of the Bylaws of the Corporation, or (c) the laws of the state of Nevada.
- The Committee will have the resources and authority necessary to discharge its duties and responsibilities.
- Any communications between the Committee and legal counsel in the course of obtaining legal advice will be considered privileged communications of the Company and the Committee will take all necessary steps to preserve the privileged nature of those communications.
- The Committee shall have the authority to form and delegate responsibilities to subcommittees as appropriate.
- The Committee shall report to the Board after each meeting.
Duties and Responsibilities
The Governance, Compensation and Nominating Committee shall have the following duties and responsibilities in addition to any others that may be assigned by the Board from time to time:
- Annually evaluate and report to the Board on the performance and effectiveness of the Board and management to assist the directors in fulfilling their responsibilities in a manner that serves the interests of the Company’s shareholders.
- Identify, interview and recruit candidates for the Board.
- Before recommending an incumbent, replacement, or additional director, review his or her qualifications, including capability, availability to serve, independence, conflicts of interest, diversity and other relevant factors.
- Annually present to the Board a list of individuals recommended for nomination for election to the Board at the annual meeting of shareholders.
- Annually review and reassess the adequacy of, and make recommendations to the Board about changes to, the charter of the Governance, Compensation and Nominating Committee as required in the Committee’s opinion.
- Annually evaluate the Committee’s own performance in such manner as the Committee deems appropriate.
- Review and approve corporate goals and objectives relevant to the CEO’s compensation and evaluate the CEO’s performance relative to those goals and objectives and set the CEO’s compensation annually.
- Confirm that the CEO is not present during deliberations or voting upon his or her compensation.
- Evaluate and approve the CEO’s recommendation with respect to non-CEO compensation, including all other Named Executive Officers, as the Committee deems appropriate.
- Administer the Company’s incentive compensation and equity-based plans, including the approval of equity based awards and the adoption of new plans.
- Produce a report concerning compensation in compliance with SEC requirements.
- Develop and recommend to the Board a set of corporate governance guidelines applicable to the Company.
- Review corporate governance guidelines at least annually and provide any appropriate recommendations to the Board.
The Committee shall have the sole authority, in its discretion, to retain or obtain the advice of, and to terminate, any consultant, independent legal counsel or other adviser as necessary or appropriate to assist with the execution of its duties and responsibilities, but only after taking into consideration all factors relevant to such consultant’s, legal counsel’s or other adviser’s independence from management, including those specified in the rules of the SEC and the stock exchange on which the Company’s common stock is listed, if any. The Committee shall have the sole authority and be directly responsible for the appointment, compensation, retention terms, and oversight of the work of any consultant, independent legal counsel or other adviser retained by the Committee. The Company must provide for appropriate funding, as determined by the Committee, for payment of reasonable compensation to a consultant, independent legal counsel or any other adviser retained by the Committee, and all ordinary administrative expenses of the Committee necessary or appropriate in carrying out its duties.